Free template
Free wedding reception QR card template
Song-request signage that reads like the rest of the tablescape, not a tip jar. Print 4 per sheet on Letter or A4.
Table cards, Letter
Four 4.25 × 5.5 in cards per sheet, 2.5-inch QR.
Open in the card maker
Table cards, A4
Four A6 cards (105 × 148 mm) per sheet, 2.5-inch QR.
Open in the card maker
Bar or welcome sign, cream
One full sheet with a 4-inch QR for an easel or frame.
Open in the card maker
Table cards, white with gold
Plain white stock with a gold headline.
Open in the card maker
Why weddings need a different card
Wedding signage has to feel like wedding signage.
Bar-gig QR cards can be playful: bright colors, informal copy, “TIP JAR” fonts. That breaks at a wedding. The couple spent months choosing an aesthetic, and your QR card shouldn't look like fast-food merch next to their hand-calligraphed menu.
This template is built like table signage: serif type, cream or white stock, an optional gold, sage, dusty blue or blush accent, and no brand logos. A guest reads “song request card”, not “someone's trying to tip the band.”
What's on the card
Everything a wedding QR card should be.
- The couple's names and the date, so the card belongs to their day.
- A short headline: “Request a song”, “Help us pick the next song”, or your own words. No tip language by default.
- 2.5-inch QR with error-correction H on table cards, 4 inches on the bar sign.
- Band or DJ name in small caps, optional.
- 4 cards per sheet: 4.25 × 5.5 in on US Letter, A6 on A4. Dashed cut lines, which you can turn off.
- Any link works: your Encore page, another request form, or the couple's wedding website.
Planning
How many cards to print
One card per table is the norm, plus one for the bar, one for the welcome table, and about three for cocktail-hour highboys. Tables are guests divided by 8, rounded up.
| Guests | Tables | Cards | Letter or A4 sheets |
|---|---|---|---|
| 50 | 7 | 12 | 3 |
| 80 | 10 | 15 | 4 |
| 120 | 15 | 20 | 5 |
| 180 | 23 | 28 | 7 |
Example: 120 guests is 15 tables, plus 5 extras, is 20 cards, which is 5 sheets at 4 per sheet.
Print specifics for weddings
Details that matter on the day.
Paper stock
Cardstock, 80 to 100 lb. Cream or warm white; avoid bright blue-white. A small upgrade in paper makes a big visual difference on the table.
QR size
A phone reads a QR from about 10 times its width, so the 2.5-inch code on a table card is fine to about 25 inches, which covers a seated guest. For the bar or an easel sign, use 4 inches or more. Full sizing rules are in QR code sign sizes.
Outdoor and tented receptions
Matte lamination or a clear acrylic stand keeps cards flat in wind and readable in sun. Go up to a 3-inch QR outdoors, since scanning in bright light is less forgiving.
Home printer, FedEx or Vistaprint
A home inkjet on matte cardstock is fine for up to about 10 sheets. Save as PDF and take it to FedEx for heavier stock and a guillotine trim, or upload the PDF to an online printer if you have a week of lead time. Always print at 100% scale.
Placement
One card per table, laid flat or in a small stand next to the centerpiece. Highboys during cocktail hour, one at the bar, and one by the dance floor. Our cocktail hour request system guide covers the full flow.
Wording ideas
Headlines that fit a reception.
- Request a song
- Help us pick the next song
- Song requests for the newlyweds
- What should we play next?
- Get everyone on the dance floor
- Your song, our next set
- Name a song for the happy couple
- Make a request, we'll do the rest
Avoid “Tips”, “Pay to play”, or prices on the card itself. If the couple wants guests to tip, put that on the request page, not the table.
For couples
Want your band or DJ to take requests this way?
Make the card with your names and date, then send the link to your band or DJ: the card maker's address holds the whole design, so they can add their request link and print it. Pair it with a do-not-play list so they know what to leave out.
What the QR opens on Encore
A request page the couple can sign off on.
- Up to 8 requestable songs from your setlist, agreed with the couple. Hide anything on their do-not-play list and it never shows up.
- Free requests: price a song at $0 and guests request it without paying.
- Tipping off: switch the tip module off on your page for the night, then back on for your next bar gig.
- Skip with a refund: if you can't get to a paid request, skip it on the Live Board and the guest is refunded in full.
- Requests arrive live on your phone during the reception.
The Free plan has no monthly fee and takes 10% of paid requests and tips; see pricing. Read the wedding request etiquette guide for how to pitch it to the couple, or see Encore for wedding musicians.
Common questions.
Won't the couple mind a QR card on the reception table?
Rarely, if it's designed well. The template is deliberately neutral, so guests read it as song request signage, not a tip jar. Send the couple the card link when you confirm the gig so they can approve it.
Should tipping be on or off for a wedding?
Off by default. The couple already paid your fee, so a public tip flow can feel awkward. With Encore you switch the tip module off on your page before the wedding and back on afterward. The exception is a couple who asks for guests to be able to tip.
Can I match the card to the wedding colors?
Yes. Pick cream or white stock and a gold, sage, dusty blue or blush accent for the headline. The QR always prints black on white, because that is what scans reliably.
How many cards do I need for a wedding?
One per table plus about five extras for the bar, the welcome table and cocktail-hour highboys. At 8 guests per table, 120 guests is 20 cards, or 5 sheets at 4 per sheet.
What about outdoor weddings in bright sun?
Use matte lamination or an acrylic stand, and go up from a 2.5-inch to a 3-inch QR. Outdoor scanning is less forgiving, and a bigger code absorbs the difference.
What size should a wedding QR card be?
4.25 × 5.5 in (quarter Letter) or A6 for table cards, with a 2.5-inch QR. Use a 5 × 7 or full-sheet sign with a 4-inch QR for the bar or welcome table.
Can guests request songs without an app?
Yes. The QR opens a web page in the phone's browser. Guests don't download anything or make an account.
Can the QR point to our wedding website instead?
Yes. The card maker accepts any link, so you can point it at a wedding website, a photo-sharing album, or a request form.
Related guides
Elegant enough for the couple. Functional enough for the band.
Make the card free. Add a live request page when you want one.