Free template
A wedding reception QR that reads as signage, not a tip jar.
4×6 landscape card with serif typography and cream stock. Six per letter-sheet so one print run covers a 50-guest reception. Designed to blend into any reception aesthetic.
Why weddings need a different card
Wedding signage has to feel like wedding signage.
Bar-gig QR cards can be playful — bright colors, informal copy, “TIP JAR” fonts. That breaks at a wedding. The couple spent six months choosing an aesthetic; your QR card shouldn't look like a piece of fast-food merch next to their hand-calligraphed menu.
The wedding template is designed to feel like table signage: serif typography, cream or white stock, neutral borders, no brand logos or bright accents. A guest sees it and reads “song request card” — not “someone's trying to tip the band.”
What's in the template
Everything a wedding QR card should be.
- 4×6 landscape format — fits comfortably next to drink glasses and menus.
- Cream background, black serif type — neutral enough for any wedding palette.
- 2.5-inch QR (scans reliably from 18" away at seated eye level) — error-correction H.
- “Song requests — scan”copy (or customizable phrase). No “TIP” language by default.
- Band name in small caps at the top.
- 6-up layout for letter-size print — one sheet = six cards, so 10 sheets covers a 60-seat reception.
- Cut guides included — guillotine-trim or scissor-trim.
How to use it
Two paths.
Option A — Auto-generated from Encore (recommended)
Create an Encore account. In the dashboard, go to Print → Wedding Card → generate. You get a PDF with your band's QR + name, 6-up layout, ready to print. Takes 2 minutes.
This option gets you: a filtered wedding-request menu (with do-not-play list enforced), a tipping toggle (off by default for weddings), priority-tier capping ($25 max), and auto-refunds for unplayed requests.
Read our wedding request etiquette guide for the full workflow.
Option B — Bare template
If you're running your own request system, use the raw template:
- Send us a note and we'll send the editable PDF.
- Swap in your own QR (error-correction H, 300 DPI minimum).
- Update the band name line.
- Print at home or FedEx. Trim. Deploy.
Print specifics for weddings
Details that matter when it's a $40k wedding.
Paper stock
Cardstock, 80–100 lb. Not flimsy copy paper. Cream or warm-white; avoid bright blue-white. A small upgrade in paper quality makes a huge visual difference on the table.
Lamination
Optional. Matte lamination is fine for outdoor/tented receptions. Indoor receptions with climate control: skip it. Cardstock holds up for the 4-hour reception fine on its own.
Placement on the table
Lay flat, not propped. Wedding tables are usually already busy with menus, name cards, and centerpieces. A flat card by each place setting (or one per table for the more minimalist setup) is unobtrusive.
Cocktail hour vs reception
For cocktail hour, place cards on highboy tables. For the seated dinner / reception, one card per place setting (or one per every 2 seats). Read our cocktail hour request system guide for the full flow.
Common questions.
Won't the couple mind a QR card on the reception table?
Almost never, if it's designed well. The template is deliberately neutral — guests read it as “request a song” signage, not a tip jar. Run the design past the couple when you confirm the gig to be safe, but objections are rare.
Should tipping be enabled or disabled on the wedding QR?
Default: disabled. The couple already paid your fee, so a public tip flow can feel awkward. Encore lets you toggle tipping per event; for most weddings, requests-only mode is the right setting. Exception: the couple explicitly wants their guests to be able to tip additionally.
Can I customize the template for a specific wedding aesthetic?
Yes. The editable PDF allows font swaps (stay in serif families for weddings), color swaps (stay neutral), and border/divider adjustments. You can match the couple's palette without rebuilding from scratch.
How many cards do I need for a wedding?
One per place setting is ideal (~100 cards for a 100-guest wedding). One per table works if the card is large and visible. Err toward more cards — the incremental print cost is pennies.
What about outdoor weddings in bright sun?
Matte lamination helps. Also, increase QR size by ~15% (from 2.5" to 3") — outdoor scan conditions are less forgiving, and bigger QRs absorb the variance.
Elegant enough for the couple. Functional enough for the band.
One template. Every wedding. Free with your Encore account.